Dear [Client's Name],

Thank you for your patience. We have prepared the necessary contracts for your project and are eager to proceed to the next steps.

Attached Documents for Your Review:

1. Your project’s contract

2. Our deposit invoice with banking details for transfer after our contracts meeting

[HBCF LODGED STATUS IF APPLICABLE]

Available Slots for our Contracts Meeting: [CHECK AVAILABILITY & ADJUST OFFERED TIMES]

• Wednesday, [Date], at 5.30 PM

• Friday, [Date], at 10.00 AM

• Friday, [Date] , at 5.30 PM

During this meeting, we'll discuss the project scope, detail the contract, exchange signatures, and address any queries you may have. It's a comprehensive session, but to give you a head start, here's a summary of key points:

Access: Please ensure driveways are clear during construction hours to facilitate efficient access to the work area.

Utilities: Access to an electrical power source and a water source (e.g., garden tap) is required.

Amenities: Bathroom access is needed for the team's comfort and convenience.

Materials: Excess materials remain with us for potential future use. We aim to ensure we have enough by occasionally over-ordering, then returning the unused materials afterward.

Acceptance & Deposit: The project officially commences upon your transfer of the deposit invoice, post our contracts meeting. You'll have additional time to review the contract in detail before making the transfer.

Project Scheduling: We will initiate project scheduling and preparation immediately after receiving the deposit, keeping you informed of any changes, especially those due to weather or unforeseen scope expansion.

Variations: Any changes you wish to make now can be discussed during our contracts meeting, resulting in a variation at no charge. Post-deposit, changes initiated by you incur a $66 incl. GST variation fee. Variations from our end, for reasons such as unforeseen termite discovery, are produced at no cost.

Next Steps:

Please review the attached contract and invoice. To confirm a meeting time, or if you have any questions, please email me.

Thank you for your time and consideration.

Warm regards,

Chris James
Director,
James & Co Residential Builders