SUBJECT:

DEAR:

INTRO, IF VISITED

INTRO, IF ONLY EMAILED PHOTOS

PCAA (IF RQ’D)

CLIENTS PRIORITIES

SCOPE

BACK OF NAPKIN ESTIMATE

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‘YOUR ESTIMATE’ EMAIL

Follow-Up from Your Free On-Site Assessment with James & Co Residential Builders

Dear [Client],

I hope this message finds you well. It was a pleasure visiting your property recently to discuss your upcoming [Project] at [Address]. Thank you for welcoming me and sharing your vision.

I hope this email finds you well. Thank you for sharing the photos and details of your upcoming [Project] project. I appreciate it.

Following our conversation, I have compiled a Pre Commencement Approvals Assessment (PCAA), attached herewith, to ensure that we can move forward without needing additional council approvals. This step is standard procedure for us, aimed at streamlining the commencement of your project.

Based on the information provided, my understanding is that your priorities are [specific priorities],

Based on our discussion, I've outlined a scope of work as follows:

  • Preliminaries: Understanding your project priorities, preparing a bill of quantities, and overseeing the scheduling and management of the project.

  • Site Setup: This includes the provision and handling of mobile Aluminium Scaffolding—covering supply, delivery, erection, disassembly, and return.

  • Materials: We will supply, deliver, and install the necessary materials as detailed in our discussion.

  • Painting: Selection of color-matched Dulux paint, along with all preparation and the application of two full coats.

  • Rubbish Removal: Ensuring the site is cleared of all construction waste, leaving the area neat and orderly.

Based on these details, our initial estimate for the project is [Napkin Estimate] including GST.

Should you find this preliminary estimate within your expectations and wish to proceed further, kindly let me know via email or text. The next steps would include:

  • Drafting a detailed bill of quantities,

  • Securing current pricing for all materials,

  • Creation of any sketches for clarity,

  • Finalizing painting specifics such as colors and finishes,

  • Providing a comprehensive, fixed-price quote.

Given the detailed nature of these preparations and our current project inquiry volume, we reserve these efforts for clients ready to move forward from the initial estimate.

I anticipate the project could span approximately [ ] days from start to completion. Currently, the earliest we could begin would be [], considering weather conditions and pending acceptance of other proposals.

I’m looking forward to potentially working on your project and am available to address any questions you may have.

Thanks again for thinking of James & Co Residential Builders.

Warm regards,

Chris James
Director,
James & Co Residential Builders